With the increased use of electronic signatures in legal, medical, and business transactions, it is important to have a secure way to electronically sign documents. Not only are e-signatures efficient but they also save time and paper. They can also be used to easily share information with others without compromising security.
However, not all software is created equal. For example, some e-signature software may lack the ability to upload or attach files or may not be compatible with mobile devices. Here are five features that every e-signature software needs to have if you want an efficient signature process.
1. Security
Security is the most important feature your eSign software should have. If you are using electronic signature software to sign legal or medical documents, for example, security is mandatory. Any data breach could result in penalties (either financial or criminal). It’s important that any information entered into an e-signature software is encrypted and secure.
2. Ease of Use
If you want your eSign software to be successful, it needs to be easy to use. As you’re looking for the right software, make sure it is intuitive and simple. Some e-signatures require too many steps before the document can be signed, which can cause confusion among users. It’s also important that the interface is user-friendly with no overlapping windows or menus.
3. Updates
It is important to have software that is regularly updated. One of the primary reasons for updates is to patch known security vulnerabilities. Updates can also provide new features and other improvements to the software. Updates may be automatic, but it’s important to be aware of them and install them as soon as they are released. Otherwise, your e-signature process may not be as secure as you think or you may experience difficulties with your documents.
4. Compatible with Mobile Devices
If you want to use e-signatures in a mobile setting, make sure your software is compatible. E-signature software should be compatible with both iOS and Android devices. If the software is only compatible with one or the other platform, that can lead to wasted time and zooming in and out of screens since the user will not be able to see the content on their screen properly.
With more and more people using their smartphones and tablets for work-related tasks, it’s important that e-signature software be compatible with these devices. So, make sure any software you consider has this feature as well as access to cloud storage services like Dropbox or Google Drive.
5. File Uploading/Attaching
One essential feature that every e-signature software should have is the ability to upload or attach files. Most documents are now digital, so the ability to upload or attach a file with your signature is crucial. This way you can send important documents without having to wait for someone else to sign it. For example, if you’re sending an agreement electronically, you could attach the contract with your signature.
Conclusion
Understanding the needs of your business is critical to choosing the right e-signature software. It’s important to consider what features are important to you and your company, and if you’re not sure, consult with an expert that can help you make the right choice.